GDPR, Data Protection and Privacy

Important information for library members

We share a Library computer system with Leicestershire, Nottingham City, Nottinghamshire, Derby City, and Derbyshire as part of a consortium of East Midland’s Library Authorities (EMLIB). This enables us to provide a more efficient service and save money.

Data Protection: Staff from other library authorities within the consortium have access to library members’ data. All data is managed in accordance with the GDPR regulations.

IMPORTANT – Using your personal information

In order to comply with the Data Protection Act and the General Data Protection Regulation (GDPR), we have to provide you with information about the personal data you give to us. This information is set out below:

Rutland County Council is the data controller for the personal information you may provide. You can contact us by phone on 01572 722577, via email to or by writing to us at Data Protection, Catmose House, Oakham, Rutland LE15 6HP.

Your information will be used so that we can administer your library account and provide you with library services.

Your personal data may be shared with other teams within the council in order to provide a service to you, to ensure our records are kept up to date or otherwise where we are required to do so under other legislation. We may also share it with other local authorities, or suppliers, in order to administer IT services necessary to provide a library service to you. We may share the data with third parties if we are required by law to do so, this may include the Police or Government Agencies. We will not sell your data or use it for marketing purposes without your consent.

For full members we will keep your data for three years after your account was last active as long as there are no outstanding loans or bills. This is in accordance with current legislation.

You have the following rights under the GDPR. Please note not all of these rights apply to all processing. Further details on each right can be found on our website (

  • The right to be informed  
  • The right of access  
  • The right to rectification
  • The right to erasure
  • The right to restrict processing
  • The right to data portability
  • The right to object
  • Rights related to automated decision making, including profiling

If you are not happy with the way the council is handling your personal information you have the right to lodge a complaint with the Information Commissioner’s Office.

If you have any questions about any of the above, please speak to a member of the library staff, or email